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The AiInviter guide

Travel planner template for itinerary, budget and packing

Enter your travel dates, the number of travelers and your budget. The itinerary fills in a dated row for every day of the trip, and the budget per day and per traveler are ready before you book anything.

On the road, log what you spend in the local currency with the exchange rate. The planner converts it to your home currency, totals it by category and shows how much budget is left.

Trip itinerary template with dates filled in

Day 1 starts on your start date and the days stop at your end date, up to 60 days. Each day has columns for the city, plans, lodging and notes. Change the dates and the itinerary moves with them.

Travel budget planner with currency conversion

Each expense has an amount in the local currency and a rate to your home currency; leave the rate blank for expenses already in your own currency. The budget tab compares planned and spent amounts for flights, lodging, food, local transport, activities, shopping and other costs.

  • Budget per day and per traveler
  • Spent so far and remaining
  • Average spent per day
  • Planned vs spent by category

Packing list spreadsheet

A starter packing list grouped into documents, money, tech, health and clothes. Add your own items, mark them Yes as you pack, and the trip summary shows the packed percentage.

How it works

  • Pick a design and open it in the editor.
  • Change the text and colors. The preview is free and shows a watermark.
  • Pay once with a card through Stripe and download the clean file right away.

Ready when you are

Try it free, pay only for the clean file.

Start editing free

Questions

Frequently asked questions

Does the travel planner template work in Google Sheets?

Yes. Upload the .xlsx to Google Drive and open it with Google Sheets, or open it in Excel. There are no macros.

How does the currency conversion work?

Type the amount in the local currency and the exchange rate to your home currency. The planner multiplies them; a blank rate counts as 1.

How long a trip can I plan?

The itinerary has rows for up to 60 days, and the expense log has room for 300 expenses.

Can I share it with the people I travel with?

Yes. Upload it to Google Drive and share it, so everyone can add plans and log expenses.

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